In order to comply with HM Customs & Excise companies receiving electronic invoices must readily be able to recreate the invoice information as at the time of its original transmission. They must keep history files so that they can find the appropriate details from any particular time in the past if you are asked to do so by a visiting VAT officer.

As part of the COINS-etc service an integrated electronic document management solution is provided that satisfies this HM Customs & Excise requirements. This takes the form of a limited licence for COINS Information Manager (CIM) This limited licence covers the storage, retrieval and printing of XML documents only and excludes the ability to store other document types or to store scanned images - functions which are available only under a full CIM license.

Additional functionality included within COINS-etc allows the user to email a link or the actual electronic document to a recipient in order to expedite a resolution to an invoice query.

To provide a distributed system to allow users to remotely access the images of the documents in CIM we provide a WEB access to the images.  This will allow any user with login rights to access the images via a WEB interface and thus this does not require any specific software to be loaded on to the PC being used.  WEBCIM also provides total integration between COINS and CIM.  Users wanting to access WEBCIM do need access to the client’s network from their location in order to access the web server on which the CIM is installed.

In order to implement WEBCIM you will need to purchase the following:

¤     Progress WEBSPEED licences for NT

¤     Progress APP Server for NT

¤     Progress Web Client (Free with App Server licence)

¤     Progress Enterprise Data Base licence (EDB) for UNIX

¤     Java Servlet Container (eg Apache TOM Cat 4.1 Freeware)

Please Note:

The CIM application and databases are hosted on the UNIX box that hosts COINS

The Images are stored on an NT box that is accessible via your network. 

The WEBSPEED for NT licences allow users to access the CIM application from their PC’s, their requests for data are routed to the WEB Server (NT BOX) where WEBSPEED directs the request to the UNIX box and then the data is returned over the network and published via a Java Servlet Container (e.g.; Apache TOM Cat 4.1 freeware) in an Internet Explorer Session on the users PC.  The APP Server is used by the GUI Based CIM client that is used at the scanning / administration station when accessing the CIM application on the UNIX box.  The APP server increases the efficiency of this process and provides scalability to a WAN set up for the implementation of the GUI Client.