Outsourced Invoice Processing |
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| Adopting the COINS eCommerce eInvoice solution will significantly reduce the volume of paper invoices being manually handled, but it is unlikely that ALL paper invoices will be entirely removed from the process. Any organisation driving an eCommerce Strategy that intends to process 100% eInvoices, should consider deploying the COINS eCommerce: Outsourced Invoice Processing service to process the remaining paper invoices. | | The COINS eCommerce: Outsourced Invoice Processing service delivers 100% eInvoices. At the highest level, paper invoices are received at the Document Processing Centre(s) where they are converted into electronic files (image and extracted invoice data) which are then processed through the COINS-etc eTrading Hub and delivered along with conventional eInvoices. | | The following briefly describes the (8) main processing steps: | - Mail Delivery: Deliver paper documents to PO Box No
- Open, Sort & Batch: Out-sort items not to be scanned. Batch invoices and supporting documents
- Receive & Sort: Sort by customer group
- Scan & Archive: Scan invoices using Clean-up technology. Update header information and archive / destroy originals
- OCR Data Capture: Capture invoice data items using Intelligent Data Capture software
- Review & Validate: Manually validate every item captured / required
- Process & Validate: Process and validate XML eInvoices
- Deliver eInvoices: Deliver XML eInvoices and scanned images of the original documents to the customer via the COINS-etc eTrading Hub
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