The COINS-etc eOpen Quotation Order process is an efficient and cost-effective mechanism for the buying organisation [buyer] to request and receive electronic priced quotations [eQuotation] within the framework of an existing Open Order. The underlying open order process enables the buyer to raise a single order [PO] on a supplier for the supply of materials that will be requested or ‘called off’ as and when they are needed.

The eOpen Quotation Order process can be applied to all purchases from a specific supplier, especially where the supplier’s products are specified by the architect or main contractor, or are particularly complex and expensive. Or, alternatively, the eOpen Quotation Order process could be used alongside the conventional eOpen Order process for the same supplier. The eOpen Quotation Order process would be applied to those products that do not have negotiated prices, and the eOpen Order process would be used to fulfil the requests for products with pre-negotiated prices and therefore not needing a price quotation.

Business benefit

The eOpen Quotation Order process allows the buying organisation to derive all the benefits of the simplicity and the low-cost of acquisition associated with the standard eOpen Order process for negotiated materials, but also enables the procurement function to directly control the pricing and acquisition of non-negotiated materials.

The main operational benefits are:

• A substantially reduced requisition-to-order cycle time
• Measurable increases in the accuracy of the contractors purchase orders
• Reduced invoice queries and improved likelihood of a first-time match of the invoice against the PO
• Improved likelihood of on-time supplier payments
• Reduced buyer effort and time to provide accurate POs, often for complex and expensive products.

See COINS-etc eOpen Quotation Order for more details .....