Construction Cloud Software Improves Operational Efficiencies
Data silos are labor intensive and costly, and the construction industry has reached a point where companies can no longer afford to manage or store data in silos, separated by different platforms. Data stored in a customer relationship management tool (CRM), a content management system, Excel spreadsheets, or other external technology that doesn’t connect with a company’s technology platforms is considered a data silo. Disconnected data cannot be shared in real-time and can cause productivity losses because there are no standardized processes.
When data is spread across multiple platforms it becomes hard to manage. It can also be time-consuming to integrate for research and reporting purposes. Consolidating data from two or more sources can take one person an entire day to analyze for accuracy and then summarize in a completely different reporting format. If there are errors in the report, the process starts over. More time will be lost, but this time there are usually more people involved in the process.
The Goal of Centralized Data
A modern web-architected solution stores all data in one place so that it can be accessed from anywhere, from any device. The data is a single source of truth and is available to users throughout the organization, based on their permissions.
Modern cloud construction enterprise resource planning (ERP) solutions accommodate multiple types of technology to connect the field to the office. Remote crews can access the same data using secure mobile apps. This allows them to upload site reports, photographs, invoices and other documents to a single platform. Once the data is in the cloud, functional groups can review and process the information. For example,
- Accounts Payable staff can review and pay invoices
- Payroll staff can review and process time collection from remote crews
- Operations can review change orders, requests for information and other line items in the budget
A significant amount of information, beyond data, is stored in the cloud. Business processes, document management, collaboration tools, financials, project management, services and more can all be accessed from a cloud construction ERP solution. A single standardized cloud solution provides data transparency to a construction project that disconnected silos cannot offer.
Cloud-based reporting tools allow users to batch data for a quick summary, or drill into different areas such as HR, Payroll, Supply Chain and Operations to research labor, equipment hours, materials and job costing.
Centralized Data Creates Operational Efficiencies
Manual processes are time consuming and can lead to errors because data is usually ‘touched’ more than once. Time is critical for construction projects and remote teams can’t afford to wait for people using disparate systems to match up data. Construction project managers need a quick response to issues so they can keep their project on track.
Benefits of centralized data include operational efficiencies that guide users in making informed decisions. It is also less expensive to manage data in one place than across multiple platforms and multiple locations. Centralized data is not duplicated and is always current and accessible.
Construction Technologies Provide Accountability
Construction management software is the key to connecting all the moving parts of a project in real-time, with true transparency. Modern construction technologies include cloud-based construction management software that has been designed to increase collaboration and user access to data from anywhere in the world.
The goal of connecting the remote workforce to the office includes a variety of mobile apps, devices and collaboration tools that connect to one construction ERP solution. Remote project managers need access to real-time data to update time collection, review budgets and forecasts, update change orders and upload site photos.
Project managers also need access to the latest job cost reports to ensure they can accurately track costs for equipment, time and materials against the forecast. COINS construction software gives remote project managers the ability to upload invoices, change orders and other critical field data. This provides instant transparency to costs and the impact on the project budget.
Cloud Construction Software Connects the Field to the Office
The impact of cloud construction management software for builders and contractors results in better collaboration from field to office. Standardized processes ensure that all functional groups such as HR, Payroll, Operations and Finance have real-time access to reporting for time, material and equipment. Cloud construction software eliminates the silo and puts the right data in the right hands.
One Construction Solution Connects People and Data
COINS Construction Cloud is specifically designed for construction management and is a single solution that provides real-time data visibility and transparency to functional departments and remote teams. Business processes are standardized to reduce human errors that may occur from duplicate data entry, data silos and disconnected technologies.
If your teams work with disconnected data and disconnected platforms, consider the COINS Construction Cloud solution. We will be happy to demonstrate how our construction software eliminates data silos and provides better transparency.
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