Improve Efficiency with Construction Project Management Software
The construction industry has unique challenges that require a solution to deliver projects using a consistent, structured approach within a clearly defined framework that focuses on desired outcomes. Planning a commercial construction project from site selection, to ribbon cutting entails hundreds of thousands of details and tens of thousands of man hours. It is imperative that teams can collaborate in real time from anywhere from any device and have the ability to track costs, inventory, schedules, and equipment.
Software Designed to Scale with Your Construction Projects
COINS Construction Cloud optimizes management of construction projects through ease of access, flexibility and the ability to scale as an enterprise grows. No matter where your teams are located or the devices they use, stakeholders can access all project components including data, reporting, financials, time collection, and more.
Construction project management software is used by specialty contractors and general contractors in a variety of construction industries including commercial, industrial, heavy highway/transportation, civil engineering, environmental, mechanical, electrical, residential, plumbing, and institutional.
Construction project management software provides balance for contractors that work with multiple companies, vendors, and stakeholders by providing a single point of entry for everyone. Construction software eliminates the need to track projects, personnel, and costs on paper. Documents are updated within the software which eliminates the time, expense and potential errors from using and sharing spreadsheets.
Single Solution Software vs. Integrated Software
COINS Construction Cloud gives commercial builders the ability to reduce costs, eliminate redundant processes, improve accuracy, and manage documents all in one place. While many construction software companies claim to have ‘integrated software’, it is important to understand the difference between an integrated software solution, and a single software solution.
- Integrated software can ‘bolt onto’ existing enterprise software and may contain multiple unrelated components.
- A single software solution contains all components in one package, and that is what COINS offers to our commercial construction customers.
The Role of the CRM in Construction Project Management
A Customer Relationship Management (CRM) tool gives users the ability to retrieve a wide range of information about project opportunities and subprojects. CRM software is designed to track information such as project team members, key dates, milestones, key project values, types of work, lead source, won/lost, competitor information, project issues, and risk assessment.
When using a construction cloud software solution users can view information and history about active or prospective clients, such as previous projects and project opportunities, company structure, financial performance, and event attendance. All this data can be easily retrieved from anywhere, and from any device.
The CRM maintains all the data you generate from project inception through handover and maintenance. The complete history of a job, customer, location, or piece of equipment are all maintained in a single location and is easily accessible.
Automating Workflows for Better Compliance
One purpose of construction project management software is to automate workflows and seamlessly connect teams, data, and project status. Workflows automate routine but essential processes, such as invoice and PO approval. Automated workflows reduce errors, lead to better policy compliance and auditability, and frees up team members to focus on higher-value activities. COINS’ fully native workflow engine allows process automation throughout the application.
Construction Document Management
The role of Document Management is to support key business areas, from field to office. Functional processes of Document Management include scanning, indexing, and viewing any document category including transaction invoices, subcontracts, and delivery receipts. Users can attach documents to transactions such as invoices, subcontracts, or other forms. These documents should also be easy to distribute within the business.
Once scanned, documents can be indexed which stores the image and eliminates the need to maintain paper copies while simultaneously making it easier to retrieve documents. File storage can be set up to maintain different project functions and areas of finance. Indexing documents by type or category, like how we manage computer files - makes them easy for users to locate from anywhere, for example;
- Purchase orders are different than invoices and contracts and should be managed separately.
- Change orders are amendments to the project scope and require an immediate solution for an unforeseen and/or unbudgeted situation that both parties agree is needed. Each change order will have more documentation that needs to be stored electronically.
- Submittals include data, documentation, drawings that are used by engineers and architects.
- Photos can be taken by a number of devices including, phone, tablet, drone, and even 3D/360 cameras, and easily uploaded to the Construction Cloud software. The purpose in providing construction photographs is to keep stakeholders informed of progress, issues, status updates, and proof of progress.
- Request for Information usually happens at the beginning of a project, however, new requests can cause additional man hours to provide specifications, or drawings.
The role of indexing documents for storage, retrieval, and edits is a critical component to consider when selecting construction software.
Real-time Collaboration from Multiple Devices, Platforms and Apps
COINS Construction Cloud has many benefits for commercial construction because the data is easily accessible from any device and provides standardized reporting which improves accuracy, reduces paperwork, and cuts down on man hours.
Collaboration and access to real-time data, project status, financials, and teams is easy because multiple devices from PC’s and laptops to smart phones and tablets all connect seamlessly.
Mobile apps also seamlessly connect remote teams, and users can share data in real time from a remote job site. The flexibility of mobile speeds up projects because the field can communicate and collaborate from anywhere, and provide real-time updates on assets, resources, personnel, equipment and inventory.
Gain Efficiencies and Reduce Risk with Construction Project Management Software
Managing a construction project with construction management software will enhance collaboration, simplify record-keeping, and reduce the errors that paperwork often creates. Stakeholders can easily communicate from any device, platform, or app and share documents seamlessly.
If your remote teams can’t access or update data in real-time, it’s time to consider a better solution.
Contact us to learn why COINS Construction Cloud is a better construction solution for uniting the field to the office.
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